Having your project template, or project profile system, in place is like having your gun loaded before the “big bucks” (pun intended) begin to cross your path.
You can almost smell it. You have begun to hear whispers of it. The tide is turning and the projects are coming. RFPs are picking up. Yes, margins are small, but that is simply the next logical step to the economic turnaround.
The question is, are your guns loaded and ready to begin bagging the deals with ease, or will your team be scrambling around the office trying to find and organize the ammo.
A critical part of the information that you will need ready is your company’s experience, in the form of the Project Profile. Have you constructed a project template system that is readily useable, flexible, or at minimum quickly “tweak-able”? It is a rare and opportune time to get organized with you’re your past project photos, and descriptions, awards and client references. Build out a project template that can be populated and deployed easily and quickly. Tag and organize your project profiles in multiple ways so you can call the specific data you need. If you can, try to build a central repository that can utilize the data in all the ways you will need it, such as project sheets, website portfolio, and social network distribution. Get your project profiles on your office walls updated as well. (your not guilty of not updating your project wall-of-fame in 15 years are you…)
It is not a question of “if” you will need this information ready; it is a matter of “when”. I personally believe the “when” is almost upon us. And, like normal, you won’t have time to get organized when you have six RFPs due out in a few days. My advice would be to get your project portfolio ready now!
- Jason Carpenter, CoFounder of ASCRIBE
- ASCRIBE is a project profile management and communication system. Click here to view an overview video